It’s important that photographers choose the right invoice templates, so that you appear professional to your clients and reduce the amount of time you need to spend on billing customers. Select an invoice template that reflects the creative nature of your work and allows you to quickly and easily adjust the template to suit the unique needs of your business. A photography invoice template should allow you to bill clients by an hourly rate or a flat fee for your services. Ensure you have plenty of space to include service descriptions, so you can include line items for photo editing, retouching and more.
The Best Photography Invoice Templates in 2023
Our favorite templates
Our Top Pick: Freshbooks
Freshbooks photography Invoice Template
FreshBooks is a great choice for any professional photographer looking for a smart invoicing solution, whether you take photos as a side hustle or are an established career photographer. It offers a wide variety of highly customizable invoice templates for photographers, featuring creative designs and an easy-to-edit format that lets you include all the information you need to include about your billing. FreshBooks also features a range of helpful accounting tools for photography businesses, including easy expense tracking, online payments, professional estimates and a streamlined mobile app so you can complete your accounting even when you’re out in the field on a shoot.
Customize Invoices
Choose from a range of creative invoice template designs. Customize your invoices by changing the color scheme, adding your logo and adjusting the layout.
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Professional Invoice Design
Create professional, functional invoices with fully editable photography invoice templates.
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Easy to use
FreshBooks makes it easy for photographers to create professional invoices in minutes and offers all the accounting tools needed to simplify your business finances.
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Automatically Charge Late Fees and Send Payment Reminders
Send out late payment reminders to clients according to a set schedule. Charge automatic late fees using a flat-fee structure or a percentage charge.
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Client Can View Invoices Online
Clients can view invoices online with just a click and pay directly from the invoice, so you get your money faster.
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Adjust Invoice Language and Currency
- Select a preferred language and currency when making a new invoice.
Accept Online Payments
Accept online payments directly through FreshBooks so clients can easily pay by credit card.
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Mobile Friendly
Send invoices and monitor your business finances from anywhere with the intuitive FreshBooks mobile app.
Get this templateBest Photography Invoice Templates Compared
As a photographer, you have specific invoicing needs that differ from other professionals. You need to be able to access your accounts from anywhere, whether you’re at your desk or out for a photoshoot. You need an editable invoice format that allows you to provide detailed descriptions of the photography, editing and retouching services you offer. To ensure you select the best photography invoice software for your business, we tested the top invoice solutions of 2023 and compared their offerings across the key invoicing features your business needs. See how they stack up:
Customize Invoice |  | | | | |
Draft Invoices | | | | | |
Professional Invoice Design | | | | | |
Accountant Friendly | | | | | |
Easy To Use | | | | | |
Automatic Late Fees and Payment Reminders | | Automatic Reminders, No Automatic Late Fees | | Automatic Late Fees Available on Some Plans; Payment Reminders Must Be Sent Manually | Automatic Late Fees, Reminders not Automated |
Track Invoice Payments | | | | | |
Client Can View Invoice Online | | | | | |
Change Invoice Language and Currency | | | | | |
Accept Online Payments | | | | | |
Download as PDF | | | | | |
Mobile Friendly | | | | | |
The Best Photography Invoice Templates: Reviews
Get the best invoice templates for your business with the help of our in-depth reviews of the top photography invoice templates and their key features. Our reviews give insights into the invoicing and accounting capabilities of each solution, and how they serve photographers. See how they perform in terms of functionality, design and ease of use.
Invoice2go photography Invoice Template
Invoice2Go is an integrated accounting solution that’s a good fit for sole proprietors. Its suite of accounting tools includes professionally designed invoice templates, job estimates, expense tracking and financial reports. The software is intuitive to use with a sleek user interface. The Standard subscription limits the number of invoices you can create to 200, so bigger businesses can expect to pay more for the service. The most basic plan also lacks some useful features for photographers, such as recurring invoices and receipts, so its pricier for those needing a full range of features.
Customize Invoices
Make professional invoices in minutes using a range of invoice templates for photographers. Customize the layout and design.
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Professional Invoice Design
Choose from 8 professional invoice designs to create a custom invoice solution with your own color scheme, logo and fonts.
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Easy to Use
Invoice2go’s simple interface makes it easy to get up and running hassle free
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Automatically Send Payment Reminders
Send late payment reminders to clients automatically according to a set schedule.
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Client Can View Invoices Online
Clients can click to view invoices online and see payment deadlines.
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Adjust Invoice Language and Currency
Adjust the currency for each client by editing the client’s profile and update the invoice language by editing the invoice template.
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Link your bank to accept debit and credit card payments directly from invoices, with the option to pass on credit card processing fees to clients.
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Mobile Friendly
Send invoices and manage your business accounting from anywhere using the Invoice2Go app.
Get this templateInvoice Ninja photography Invoice Template
Invoice Ninja is an affordable invoicing solution for new photography businesses and those who run a business part time. Its an open-source invoicing app that enables photographers to create professional, detailed invoices for their clients on a budget. Invoice Ninja offers a suite of useful accounting tools so you can oversee the finances of your photography business, including quick and easy online payments, simplified expense tracking and time management tools to track your work hours across several projects.
Customize Invoices
Create custom invoices by selecting a template from a range of invoice designs. Tailor the invoice to your business by changing the color scheme, fonts and layout.
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Professional Invoice Design
Choose from 10 professional invoice design templates and adjust them to suit the specific needs of your photography business.
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Easy to use
Easily create custom invoices in minutes by selecting from a range of invoice templates and plugging in your client’s information
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Automatically Charge Late Fees and Send Late Payment Reminders
Send automatic late payment reminders to clients using pre-written email templates. Charge late fees by percentage or a set fee.
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Client Can View Invoices Online
Clients can access the Invoice Ninja client portal to view and pay their invoices. The portal offers optional password protection for added customer security.
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Adjust Invoice Language and Currency
Edit a client’s profile to update language and currency preferences.
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Accept Online Payments
Invoice Ninja supports a range of online payment gateways, including Stripe and WePay
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Mobile Friendly
Create invoices and track your finances from an off-site shoot or your home office with the Invoice Ninja app.
Get this templateQuickbooks photography Invoice Template
If you’ve already built a successful photography business with more complex accounting needs, QuickBooks is a smart choice offering a range of useful invoicing and accounting tools designed for medium-sized businesses. It offers a variety of professional invoice templates for photographers that can easily be tailored to the needs of your business. QuickBooks plans are more expensive than other invoicing solutions reviewed here, and the most basic plan doesn’t include some of the accounting tools photographers may need, like job estimates and time tracking. Expect to pay more for its full suite of robust accounting solutions.
Customize Invoices
Change the design, color and fonts of invoice templates for a customized invoicing solution for your photography business.
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Professional Invoice Design
Choose from five unique invoice templates that can be further edited for a professional billing solution.
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Automatically Charge Late Fees and Send Payment Reminders
Currently, only certain QuickBooks users can automatically charge late fees on invoices, but we expect the feature to roll out for all users in the future. Use email reminder templates to manually send late payment reminders to customers.
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Adjust Invoice Language and Currency
Change the currency and language settings under Account Settings.
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Accept Online Payments
Accept online payments directly through QuickBooks, with fees starting at 2.9% + $0.25 per transaction.
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Mobile Friendly
Send client invoices and review your finances from anywhere work takes you with the QuickBooks mobile app.
Get this templateZoho photography Invoice Template
Zoho Invoice is a simple and affordable invoicing solution that’s well suited to solopreneur photographers who work alone. With a range of invoice template designs to choose from, it's easy to create and customize creative invoices that incorporate your branding and include all the important details of your photography projects. Its invoicing automation tools speed up the billing process, making it even easier to get paid for your services. Zoho has a tiered pricing structure that’s based on the number of users and clients, with a basic plan covering one user and up to 50 clients. Zoho Invoice integrates seamlessly with Zoho’s other products, for a complete suite of business tools that includes workplace, finance and IT solutions.
Customize Invoices
Choose an invoice template and easily customize it to fit your brand and business needs.
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Professional Invoice Design
Choose from a variety of professional invoice designs, add your logo and customize the color scheme.
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Automatically Send Payment Reminders
Use customizable email reminder templates for and automatically send late payment reminders once an invoice is past due.
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Client Can View Invoices Online
Clients can view invoices and track payments through a client portal.
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Adjust Invoice Language and Currency
Update your invoice currency in Settings and adjust language preferences through your Organization Profile.
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Accept Online Payments
Select a payment gateway from a range of providers including PayPal, Stripe and Square.
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Mobile Friendly
Send invoices from the road and track your finances with the Zoho Invoice app.
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