As a small business owner or freelancer, you want to spend your working hours focused on client projects, rather than wasting time creating invoices from scratch and tracking down overdue payments from customers. The right sample invoice template can save you time and help you get paid faster for your work. The best sample invoice template for your small business offers professional invoice designs, easy customization and simplified payment methods.
The Best Sample Invoice Templates in 2023
Our favorite templates
Our Top Pick: Freshbooks
Freshbooks sample Invoice Template
FreshBooks stands out from the crowd with best-in-class invoice templates for a wide variety of businesses. They offer sample invoice templates that are designed for specific industries, as well as generic invoice templates that can be customized to serve any company. FreshBooks is an all-in-one accounting and invoicing solution. Its cloud-based software lets you easily prepare and send invoices, organize expenses and track your time from anywhere.
Customize Invoices
FreshBooks lets you choose from a range of invoice template designs that you can further customize by changing the color scheme, adding your logo and adjusting the layout.
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Professional Invoice Design
FreshBooks offers professionally designed sample invoice templates that are stylish and functional. Adjust the color scheme and font of your invoice template to reflect your brand.
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Easy to use
FreshBooks makes it easy for businesses to create professional invoice templates in minutes, and offers all the accounting tools needed to simplify your business finances.
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Automatically Charge Late Fees and Send Payment Reminders
Easily send email reminders by enabling automatic payment reminders according to a set schedule when creating an invoice. You can also automatically charge late fees using a flat-fee structure or a percentage charge.
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Client Can View Invoices Online
FreshBooks allows clients to view invoices online when they receive an invoice notification email. Clients can make online payments directly from the invoice, for faster payment.
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Adjust Invoice Language and Currency
Select a preferred language and currency while editing a new invoice.
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Accept Online Payments
Opt to accept online payments through FreshBooks so clients can pay directly online with a credit card.
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Mobile Friendly
Access invoice templates and accounting tools from anywhere with the FreshBooks mobile app.
Get this templateBest Sample Invoice Templates Compared
Not all invoicing software offers the same features. We tested the top invoice solutions of 2023 and compared their offerings across the key invoicing features businesses need. See how they stack up:
Customize Invoice |  | | | | |
Draft Invoices | | | | | |
Professional Invoice Design | | | | | |
Accountant Friendly | | | | | |
Easy To Use | | | | | |
Automatic Late Fees and Payment Reminders | | Automatic Reminders, No Automatic Late Fees | | Automatic Late Fees Available on Some Plans; Payment Reminders Must Be Sent Manually | Automatic Late Fees, Reminders not Automated |
Track Invoice Payments | | | | | |
Client Can View Invoice Online | | | | | |
Change Invoice Language and Currency | | | | | |
Accept Online Payments | | | | | |
Download as PDF | | | | | |
Mobile Friendly | | | | | |
The Best Sample Invoice Templates: Reviews
We reviewed the top sample invoice templates to give our in-depth assessment of their key features. Our sample invoice template reviews give insights into the invoicing and accounting capabilities of each solution. See how they stack up across functionality, design and ease of use.
Invoice2go sample Invoice Template
Invoice2Go offers all-in-one finance tools for small businesses, including invoice templates, estimates, expense tracking and financial reports. The software is easy to navigate with a sleek user interface. The Standard subscription limits the number of invoices you can create to 200. It also lacks some useful features, such as recurring invoices and receipts, so expect to pay more for a full range of features.
Customize Invoices
Create professional invoices using a range of sample invoice templates. Customize the layout and design to suit your business.
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Professional Invoice Design
Choose from 8 sample invoice templates to create a custom invoice design with your own color scheme, logo and fonts. Send late payment reminders automatically according to a schedule.
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Easy to Use
Invoice2go’s simple interface makes it easy to get up and running hassle free
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Automatically Send Payment Reminders
Send late payment reminders automatically according to a schedule.
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Client Can View Invoices Online
Clients can click to view invoices online and see payment deadlines.
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Adjust Invoice Language and Currency
Adjust invoice currency for each client by editing the client’s profile and update the invoice language by editing the invoice template.
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Link your bank to your Invoice2Go account to accept debit and credit card payments directly from invoices, with the option to pass on credit card processing fees to your clients.
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Mobile Friendly
Download the Invoice2Go app to manage your business accounting from anywhere.
Get this templateInvoice Ninja sample Invoice Template
Invoice Ninja is a great budget option for those looking for sample invoice templates. It’s an open-source invoicing app that also offers basic accounting tools for small businesses and freelancers. Businesses can create custom invoices from a range of sample templates while also managing payments, overseeing expenses and tracking time spent on various projects.
Customize Invoices
Create custom invoices for clients using a range of sample invoice template designs. Further customize the invoices by changing the color scheme, fonts and layout.
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Professional Invoice Design
Invoice Ninja offers the choice of 10 unique invoice design templates that you can then further customize to include your logo, brand colors, fonts and more.
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Easy to use
Easily create custom invoices in minutes by selecting from a range of invoice templates and plugging in your client’s information
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Automatically Charge Late Fees and Send Late Payment Reminders
Send automatic late payment reminders using customizable email notification templates. Charge late fees to clients by percentage or a set fee.
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Client Can View Invoices Online
The Invoice Ninja client portal lets clients view and pay invoices online. The portal is customizable and offers optional password protection for added security.
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Adjust Invoice Language and Currency
Edit client profiles to customize their language and currency preferences.
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Accept Online Payments
Invoice Ninja supports a range of online payment gateways, including Stripe and WePay
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Mobile Friendly
Create and send invoices from anywhere with the easy-to-use Invoice Ninja app.
Get this templateQuickbooks sample Invoice Template
QuickBooks offers a full suite of accounting tools that makes it an ideal fit for established medium-sized businesses with complex accounting needs. It offers a sleek, simple interface to easily manage all your financial data in a central location. QuickBooks plans have a higher price point than other competitors. The basic plans don’t offer some of the business tools freelancers may need, like time tracking and job estimates. Its cloud-based invoicing and accounting tools allow businesses to oversee all their financial needs in one central location.
Customize Invoices
Personalize the design, color and fonts of invoice templates to create a customized invoicing solution for your business.
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Professional Invoice Design
Offers a selection of five unique invoice templates that can be further customized for a professional billing solution for your brand.
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Automatically Charge Late Fees and Send Payment Reminders
Currently, select QuickBooks users can automatically charge late fees on invoices, but the feature will be rolled out for all users in the future. Email reminder templates make it easy to draft payment reminders and send them manually to customers.
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Adjust Invoice Language and Currency
Change the currency and language settings under Account Settings.
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Accept Online Payments
Accept online payments directly through QuickBooks, with fees starting at 2.9% + $0.25 per transaction.
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Mobile Friendly
The QuickBooks mobile app is intuitive and helps track your business finances from anywhere.
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Zoho Invoice is a smart, affordable invoicing solution for freelancers and solopreneurs. It offers tiered pricing based on the number of users and clients needed, with a basic plan covering one user and up to 50 clients. Zoho invoice templates are fully customizable and offer many automation tools for faster billing. Zoho Invoice integrates seamlessly with Zoho’s other products, for a complete suite of business tools, including workplace, finance and IT solutions.
Professional Invoice Design
Select a professional invoice design template, add your logo and customize the invoice color scheme.
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Automatically Send Payment Reminders
Choose from customizable email reminder templates and automatically send payment reminders after a certain date.
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Client Can View Invoices Online
Clients can view invoices and track payments through a client portal.
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Adjust Invoice Language and Currency
Update your invoice currency in Settings and adjust language preferences through your Organization Profile.
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Accept Online Payments
Select a payment gateway from a range of providers including PayPal, Stripe and Square.
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