The Best Invoice Templates for South Africa in 2023

Invoice templates for small businesses in South Africa need to be professional and customizable while meeting the unique needs of each business, and helping you charge appropriate VAT. Small business owners spend much of their time in the shop, office or jobsite working for their clients and customers. That leaves less time for invoicing, billing and collecting payments. Business owners in South Africa need to be able to quickly create invoices for their customers, so they can spend more time serving clients and customers. South African business owners require invoice templates that are designed to include both the project or job costs billed to customers and VAT. And the invoice templates need to support a range of payment methods for simple, fast billing.

Our favorite templates

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Invoice template
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Our Top Pick: Freshbooks
Trophy Best overall

Freshbooks South African Invoice Template

FreshBooks offers all the invoicing features that South African businesses need to manage their business finances, including invoices, quotes, billing and payments. FreshBooks has a range of customizable invoice templates that record important billing details, including fees for time, projects and VAT — all in Rand (ZAR). FreshBooks invoice templates allow for hourly or flat-fee billing. The cloud-based software is sleek and intuitive. Manage business costs with easy-to-use expense tracking. Record work hours for your employees with time tracking features.
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Why we love it
  • Range of invoice templates customized for South African businesses
  • Create and send invoices from anywhere
  • Full suite of accounting tools

Customize Invoices

Choose from a selection of invoice templates to find a design that meets the needs of your unique business in South Africa. Upload your logo and use your company’s fonts and color scheme for a simple but sleek invoicing solution.

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Freshbooks Professional Design

Professional Invoice Design

Choose from professionally designed invoice templates for businesses located in South Africa that are easy to use and customize.

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Freshbooks is easy to use

Easy to use

Create professional invoices in minutes. Use simple accounting tools to manage your business finances including VAT in your native currency Rand (ZAR).

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Freshbooks: Automatically charge late fees and send Payment reminders

Automatically Charge Late Fees and Send Payment Reminders

Enable automatic payment reminders according to a set schedule. Automatically charge late fees using a flat-fee structure or a percentage charge.

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Freshbooks: View invoices online

Client Can View Invoices Online

Clients in South Africa and beyond can view an invoice online and make payments directly from the invoice.

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Freshbooks: Adjust invoice language and currency

Adjust Invoice Language and Currency

Select a preferred language and currency, whether Rand (ZAR) or another currency while editing a new invoice.

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Freshbooks: Accept payments online

Accept Online Payments

Accept online payments through FreshBooks so clients can pay directly online with a credit card.

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Freshbooks: mobile Friendly

Mobile Friendly

Create invoices and manage business finances from anywhere with the FreshBooks mobile app.

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Customize Invoices Professional Invoice Design Easy to use Automatically Charge Late Fees and Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly

Best South African Invoice Templates Compared

Get the best invoicing software to grow your South African business. We tested the top invoice solutions of 2023 for business in South Africa and analysed their offerings across the key invoicing features business owners in South Africa need. Here’s how they compare:

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Customize Invoice
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Draft Invoices
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Professional Invoice Design
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Accountant Friendly
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Easy To Use
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Automatic Late Fees and Payment Reminders
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Automatic Reminders, No Automatic Late Fees
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Automatic Late Fees Available on Some Plans; Payment Reminders Must Be Sent Manually
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Track Invoice Payments
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Client Can View Invoice Online
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Change Invoice Language and Currency
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Accept Online Payments
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Download as PDF
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Mobile Friendly
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The Best Invoice Templates for Businesses in South Africa: Reviews

We reviewed the top invoice templates for businesses in South Africa to give our in-depth assessment of how their features serve South African businesses. Our reviews give insights into the invoicing and accounting capabilities of the top invoicing solutions available. See how they stack up across functionality, design and ease of use.

Trophy Best Bet For: All-in-one finances for South African businesses

Invoice2go South African Invoice Template

Invoice2Go offers intuitive, comprehensive financial tools for all kinds of small businesses in South Africa, including professional invoice templates, easy quotes or estimates, detailed expense tracking and financial reports. With a slick user interface, it’s an easy-to-use accounting solution for any type of business. Invoice2Go offers tiered subscription levels. The Standard subscription limits the number of invoices you can create to 200. It also lacks some useful features that some South African business owners may require, such as recurring invoices and receipts, so you’ll pay more for the full range of features.
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Why we love it
  • Complete financial tool for businesses in South Africa
  • Professional invoice templates
  • Automated billing and expense tracking tools
Customize Invoices

Customize Invoices

Create customized invoices by selecting from a range of invoice templates. Adjust the layout and design to suit your business needs.

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Professional Invoice Design

Professional Invoice Design

Select a professional invoice from 8 template designs and add your business’s color scheme, logo and fonts.

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Easy to Use

Easy to Use

Invoice2go’s simple interface makes it easy to get up and running hassle free

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Automatically Send Payment Reminders

Automatically Send Payment Reminders

Send late payment reminders to clients automatically by creating a late payment reminder schedule.

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Client Can View Invoice Online

Client Can View Invoices Online

Clients can click to view invoices online and review their payment deadlines and history.

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Adjust Invoice Currency and Language

Adjust Invoice Language and Currency

Adjust invoice currency by editing the client’s profile. Change the invoice language by editing the invoice template.

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Automatically Send Payment Reminders

Accept Online Payments

Link your bank to your Invoice2Go account to accept debit and credit card payments online. Option to pass on card processing fees to clients.

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Mobile friendly

Mobile Friendly

Download the Invoice2Go app to manage your business finances and create invoices from anywhere.

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Customize Invoices Professional Invoice Design Easy to Use Automatically Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly
Trophy Best For: New South African businesses

Invoice Ninja South African Invoice Template

Invoice Ninja is a great budget option for South African entrepreneurs launching a new business and looking for simple invoice templates. It’s an open-source invoicing app that offers basic accounting tools for small businesses. South African business owners can create custom invoices from a range of templates while tracking expenses and billable hours.
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Why we love it
  • Affordable basic subscriptions
  • Sleek invoice templates for South African business owners
  • Easy time and expense tracking tools
Customize Invoices

Customize Invoices

Create custom invoices from a range of invoice design templates. Add your business logo and adjust the color scheme, fonts and layout.

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Professional Design

Professional Invoice Design

Choose from 10 professional invoice design templates for South African businesses. Select the template that meets your business needs or the demands of a specific job.

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Easy to use

Easy to use

Easily create custom invoices in minutes by selecting from a range of invoice templates and plugging in your client’s information

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Invoice ninja - Payment reminders

Automatically Charge Late Fees and Send Late Payment Reminders

Send automatic late payment reminders using email notification templates. Charge late fees to clients by percentage or a set fee.

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Client Can View Invoices Online

Client Can View Invoices Online

Clients can view and pay invoices online using the client portal. Customize the portal for your business and opt to add password protection for further security.

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Adjust Invoice Language and Currency

Adjust Invoice Language and Currency

Edit client profiles to customize language and currency preferences, for Rand (ZAR) or other currencies

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Accept Online Payments

Accept Online Payments

Invoice Ninja supports a range of online payment gateways, including Stripe and WePay

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Mobile Friendly

Mobile Friendly

Create and send invoices from the shop, jobsite or your home office with the Invoice Ninja app.

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Customize Invoices Professional Invoice Design Easy to use Automatically Charge Late Fees and Send Late Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly
Trophy Best For: Established businesses in South Africa

Quickbooks South African Invoice Template

QuickBooks offers a range of invoicing and accounting tools, making it a great solution for established South African businesses with multiple employees and complex accounting needs. Its streamlined interface makes it easy to manage business finances in one central place. QuickBooks invoicing plans are pricier than the other products we’ve reviewed, making it less desirable for smaller South African businesses. The basic plans don’t offer the tools most businesses, like time tracking and project estimates. But the mid-range plans offer a full suite of cloud-based invoicing and accounting tools for established entrepreneurs to grow their business in South Africa and beyond.
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Why we love it
  • Streamlined user interface
  • Customizable, professional invoice templates
  • Top-to-bottom financial accounting tools
Intuitive interface and easy to navigate

Customize Invoices

Customize the layout, color and fonts of invoices for professional billing for your business in South Africa.

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Professional Invoice design

Professional Invoice Design

Choose an invoice template from five professional designs. Further customize your template to include the details that your business requires, like material costs.

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Late fees and reminders

Automatically Charge Late Fees and Send Payment Reminders

Only select QuickBooks users can automatically charge late fees on invoices, but the feature should be rolled out for all users in the future. Use professional email reminder templates to manually send payment reminders to customers.

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Client Can View Invoices Online

Clients can view and pay their invoices online

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Adjust Invoice Language and Currency

Not only invoicing in South African dollars? It’s easy to change the currency and language settings within Account Settings.

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Accept payments online

Accept Online Payments

Accept online payments directly from your QuickBooks account.

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Mobile friendly

Mobile Friendly

Send invoices and monitor your business finances from anywhere using the QuickBooks mobile app.

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Customize Invoices Professional Invoice Design Automatically Charge Late Fees and Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly
Trophy Best Bet For: Independent business-owners in South Africa

Zoho South African Invoice Template

Zoho Invoice is another affordable invoicing solution that works best for South African business owners who work independently and don’t need all the finance and HR tools that larger South African businesses require. Subscription prices vary based on the number of account users and the number of clients you bill. The most basic plan allows for just one user and up to 50 customers. Quickly create invoices from professionally designed templates and customize them to reflect your company’s branding. Zoho Invoice integrates with Zoho’s other products, so for an additional cost you can use its entire suite of business tools, including workplace, finance and IT solutions.
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Why we love it
  • Professional, customizable invoice templates
  • Business solution integrations available
  • Automated billing saves time
Customize Invoices

Customize Invoices

Customize professional invoice templates to meet the specific needs of your South African business.

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Professional Invoice Design

Professional Invoice Design

Select your preferred template from a range of professional invoice designs for customized billing.

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Send Payment Reminders and automate late fees

Automatically Send Payment Reminders

Send payment reminders automatically once invoices become past due. Use customizable email reminder templates to speed up the task.

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Client Can View Invoice Online

Client Can View Invoices Online

Clients view invoices and track their payments through the client portal.

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Adjust Invoice Language and Currency

Adjust Invoice Language and Currency

Update the invoice currency in Settings and adjust language preferences through your Organization Profile.

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Accept Online Payments

Accept Online Payments

Accept online payments by choosing a payment gateway from a range of providers including PayPal, Stripe and Square.

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Mobile friendly

Mobile Friendly

Create and send invoices from anywhere using the Zoho Invoice app.

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Try Zoho Now
Customize Invoices Professional Invoice Design Automatically Send Payment Reminders Client Can View Invoices Online Adjust Invoice Language and Currency Accept Online Payments Mobile Friendly